“Often extreme weather conditions bring about the need for a major reconstruction project. What’s the best way to proceed with the repair of a collapsed retaining wall?”
management staff and the trades you contract with for routine maintenance and
repairs may not have the expertise to handle major, complex projects. You may
need to bring in specialized consultants with engineering, project management,
construction, risk management and/or reconstruction expertise.
and/or architectural repairs for pools, clubhouses, ponds, water wells, pumps
and irrigation are some of the projects where hiring a specialized consultant
makes sense. Not only can it ensure that the work is done properly and in
compliance with codes and ordinances, but it can also ensure thorough project management
and financial planning. A consultant will be able to identify all the
components of your planned project, whether there will be other components to
consider at future dates, and all related expenses.
extreme weather conditions often bring about the need for a major
reconstruction project. Imagine for a moment that one of your communities has a
large retaining wall near your main pool and recreation center. Strong winds
and rain cause a portion of the wall to collapse, and an avalanche of mud slides
down toward the pool and playground. Ordinary trades would have a difficult
time providing an accurate estimate for restoration of the wall, soils, and affected
amenities, and they would likely be unclear as to how to proceed with the
scenario, a qualified outside project consultant would identify and accomplish a
long list of crucial steps for the association:
Oversee an independent testing of the soils.
Prepare the engineering drawings and specifications to solve the problem, reconstruct the retaining wall, and restore the pool and playground.
Make sure appropriate permits are issued by local and state authorities.
Prepare an RFQ & RFP.
Gather, review and compare contractor bids.
Work with the BOD to find the right contractors for the work and prepare contracts.
Oversee contractor’s work, methods and process during the project.
Prepare written progress reports for the BOD and management.
Ensure appropriate milestones are met and the project is kept on track and meets the deadline.
Review the finished project and ensure work aligns with specifications and is in accordance with the project specifications and issued permits.
Approve progress payments as appropriate.
Provide complete documentation of the entire project for future reference.
As you can
see, this is a complex process that outside consultants can handle with
relative ease, making it much more cost-effective to bring in their expertise.
Then consider the liability issues that could arise if any of these steps is
not properly executed.
An HOA manager with one of our communities gave a thumbs up on her experience with a consultant for a major reconstruction project. “The project went smoothly and was completed on schedule and on budget. The association was satisfied with the project and their experience with the consultant was good. We concluded that it was worth the investment.”
37 Years of Community. Well Served. (www.cmamanagement.com)
Headquartered in Plano, Texas, CMA has three regional offices and numerous onsite locations providing contract management services for more than 250 residential and commercial communities, and more than 97,000 individual units.
•Town Home Communities
•Master Planned Communities
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