Good Vendors Help Communities Thrive
CMA partners with qualified vendors to help DFW homeowners associations stay safe, maintained, and well served.
Whether you’re submitting an invoice, updating your paperwork, or setting up electronic payment, this page gives you the information you need to keep things moving.
Reliable Work
Deserves a Clear Process
Vendors play an important role in community management. When a repair is needed, a property needs attention, or a board-approved project is ready to begin, associations count on trusted professionals to show up and do the work well.
CMA is here to make the administrative side as clear as possible. To help ensure prompt payment, we need accurate invoices, current vendor documents, and the correct association information every time.
Vendor Resources
Submit Invoices Electronically
To help our Accounts Payable team process your invoice quickly and accurately, please submit invoices by email. Please remember:
- Send invoices to invoices@cmamanagement.com
- Bill the Association, not CMA
- Include the Association name clearly on the invoice
- Submit invoices as a PDF
- Please do not mail a paper copy if you have already submitted the invoice electronically.
Each association pays from its own funds, so the Association name is required before payment can be processed.
Keep Your Vendor File Current
Before payment can be released, CMA must have the right documents on file.
- Please email the following to the CMA Accounts Payable Department at ap@cmamanagement.com:
- Your current W-9
- Your current insurance certificate
- Any updated W-9 reflecting a mailing address change
Insurance certificates should list the homeowners association you’re serving as the certificate holder. If your insurance information has expired or is missing, payment may be delayed until your file is updated.
Set Up Electronic Payment
CMA offers electronic processing for vendor payments. When you complete the ACH request form, you authorize CMA to transfer funds directly to your bank account.
ACH payments can help make your payment process easier by providing:
- Electronic payment directly to your bank account
- Email notification when payment is made
- Payment details for tracking and reconciliation
- Association name, invoice number, payment date, and payment amount
Please note: A $25 convenience fee will be charged to vendors who come to the corporate office to pick up a check.
Have Questions?
We've got answers.
If you have trouble submitting a form or need help with vendor documentation, please contact CMA Accounts Payable.
Email: ap@cmamanagement.com
CMA values the vendors who help us serve North Texas communities with care, professionalism, and follow-through. Thank you for being part of that work.